|
Job Title:
|
Field Secretary /Document Controller, SEK
|
|
Reference:
|
112400140
|
|
Project
|
ENAP Chile
|
|
Job Location:
|
Concón, Refinería de Aconcagua, Chile
|
|
Job type/Contract:
|
Start date ASAP
|
|
Salary range:
|
Competitive salary
package with benefits.
|
|
|
|
Job summary/Role
description
|
|
The Field Secretary /
Document Controller reports to the Site Manager and performs all necessary
assistance activities to the project and site team.
|
|
|
|
Duties and
responsibilities
|
- Full administrative support.
- Ensure that all project documents are properly
checked and submitted on time
- Document classification, sorting, filing, archiving
and retrieval of documents in accordance with the project document index
and filing systems
- Receive all incoming correspondence, scan and
register all incoming technical documentation
- Ensure that a 24-hour document processing turn-around
time is achieved and maintained
- Distribute and file all documentation in accordance
with the document management procedures and work instructions
- Receive, update and store the requests for
information
- Carry out handover, close-out and archiving of
documentation
- Internal reporting.
- Registration of internal orders related to site
activities.
- Make daily reports and various logs on related to
site manager.
- Draft letters to Subcontract and Owner on
construction related issues in English and Spanish Language.
- Attend the weekly meetings and take the notes and
prepare the Minutes of meeting.
- Accompany the Site Manger on the weekly safety
inspection at site.
- Participate in the making of the weekly/monthly Site
Reports and the uploading the reports onto company FTA server.
- Receiving visitors at the front desk by greeting,
welcoming, directing and announcing them appropriately.
- Answering screening and forwarding incoming phone
calls.
- Receiving and sorting daily mail.
- Management of visitor diary, update calendars,
schedule meetings and appointments.
- Receive, sort, and distribute daily mail/deliveries.
- Performing various administrative tasks.
|
|
|
|
Knowledge &
Qualifications
|
- University Degree
or Diploma in relevant discipline or equivalent.
|
|
Experience
|
- Relevant experience in a similar role.
- Experience in work on construction
projects for 3 - 5 years as minimum.
|
|
Skills and Abilities
|
- Native Spanish speaker;
- Fluent English;
- Proficient in MS Office suite.
- Excellent IT and analytical skills.
- Attention to detail, excellent communications skills.
- Strong interpersonal, team-oriented
skills, self-motivation, and direction, with strong bias toward timely
performance and problem resolution.
|
|
Special Requirements
and Comments
|
|
Only Chilean nationals
with significant experience, consistent with the relevant field, will be
considered for this position.
|