Subcontracts Administration Manager

Date: 30/11/2023
Place of work: Al Jubai, KSA
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JOB DESCRIPTION AND PERSON SPECIFICATION

Job Title:

Subcontract Administration Manager, SAM

Reference:

PIR 439901280

Project

Amiral 

Job Location:

KSA

Job type / Contract:

Contractual

Salary range:

Competitive salary package with benefits

Job summary/Role description

The Subcontract Administration Manager manages the Project Subcontracts Plan, Strategy, Procedure and any actions related.

Duties and responsibilities
  • Instruct Subcontractors on the procedure of Administration (methods for preparation of accounting, evaluation of extra works, interim and final payment certificates, etc.)
  • To manage, together with Site Manager, the correspondence with subcontractor to keep under strict control and to prevent any possible risks.
  • Review, with the support of Subcontract Administration Engineer(s), and comment/approve the Subcontractor's Interim and Final Progress Payment 
  • Certificate(s), gets approval signatures from Site Manager and Subcontracts Administration Manager Group Leader and issue to Subcontractors the authorizations for invoicing.
  • Review, with the support of a Subcontract Administration Engineer(s), the accounting (pricing or accounting sheets) submitted by Subcontractors.
  • Assures that extra works, new unit prices, claims, back charges, liquidated damages and close out of the Subcontracts are performed / processed in accordance with the relevant procedure.
  • Prepare, update and issue regularly the Construction Subcontracts Administration Monthly Report.
  • Prepare, together with Site Manager, Subcontractors claims preliminary assessment and execute or assist, as required, up to claims final settlement.
  • Resolve disputes (if any) with Subcontractors, about Subcontractor's contractual obligations, and participate, as required to the site meetings with Subcontractors.
  • Ensure receipt of copy of all drawings issued for construction to be kept, properly filed, for accounting records purposes in accordance with the relevant procedure.
  • Ensure that all Subcontracts and accounting documents are properly filed and in auditable conditions in accordance with the relevant procedure.
  • At the end of Subcontractor construction activities, prepare together with Site Manager and the Performance Evaluation of all Subcontractors.

Knowledge & Qualifications
  • University Degree or Diploma in relevant discipline or equivalent.

Experience

·        Significant civil experience in industrial construction of Large/XL Gas plants.

·        Similar role covered at least in last three projects of comparable size.

·        Ten (12) years relevant field experience.

·        Experience working on Contractor side

Skills and Abilities

·        Fluent English.

·        Excellent IT and analytical skills.

·        Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution.

·        Excellent communications, team-oriented and interpersonal skills.

·        Attention to details.

Special Requirements and Comments

Only spontaneous candidates with significant experience, consistent with the relevant field will be considered for this position.


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