Subcontracts Administration Leader

Date: 16/01/2024
Place of work: Romania
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Job Title:

SAL - Subcontracts Administration Leader

Reference:

PIR 146113402

Project

NAC project, Petrobrazi Refinery

Job Location:

Ploiesti, Romania

Job type/Contract:

Temporary, start date ASAP

Salary range:

Competitive salary package with benefits

 

 

Job summary/Role description

The NAC PROJECT relates to the execution on an EPC basis of a new aromatics complex that will be replacing the existing aromatics unit. The NAC project will implement the following sections: a gasoline reformate splitter, an aromatics extraction plant as well as a separation plant.

 

The Subcontract Administration Leader (SAL) manages Subcontracts for erection works awarded by Home Office Construction Subcontracting Department.

 

 

Duties and responsibilities

  • Instruct Subcontractors on the procedure of Administration (methods for preparation of accounting, evaluation of extra works, interim and final payment certificates, etc.).

  • To manage, together with Site Manager (STM), the correspondence with subcontractor to keep under strict control and to prevent any possible risk for KT.

  • Review, with the support of a Subcontract Administration Engineer (SAE), and comment/approve the Subcontractor's Interim and Final Progress Payment Certificate(s) (PPC), gets approval signatures from Site Manager (STM) and Subcontracts Administration Manager Group Leader (SAMGL) and issue to Subcontractors the authorizations for invoicing.

  • Review, with the support of a Subcontract Administration Engineer (SAE), the accounting (pricing or accounting sheets) submitted by Subcontractors.

  • Assures that extra works, new unit prices, claims, backcharges, liquidated damages and close out of the Subcontracts are performed / processed in accordance with the relevant procedure.

  • Prepare, update and issue regularly the Construction Subcontracts Administration Monthly Report (CSAMR).

  • Prepare, together with Site Manager, Subcontractors claims preliminary assessment and execute or assist, as required, up to claims final settlement.

  • Resolve disputes (if any) with Subcontractors, about Subcontractor's contractual obligations, and participate, as required to the site meetings with Subcontractors.

  • Check and ensure receipt of all Subcontract documents from Home Office.

  • Ensure receipt of copy of all drawings issued for construction to be kept, properly filed, for accounting records purposes in accordance with the relevant procedure.

  • Ensure that all Subcontracts and accounting documents are properly filed and in auditable conditions in accordance with the relevant procedure.

  • At the end of Subcontractor construction activities, prepare together with Site Manager and the Performance Evaluation of all Subcontractors.

 

 

Person Specification

Knowledge & Qualifications

  • University Degree or Diploma in relevant discipline or equivalent

Experience

  • Minimum 3 years’ experience in the specific discipline;

  • Similar role covered in the project of comparable size;

  • Experience working on Contractor side.

Skills and Abilities

  • Fluent English;

  • Excellent IT and analytical skills;

  • Excellent communications, team-oriented and interpersonal skills;

  • Attention to details;

  • Self-motivation and direction, with a strong bias toward timely performance and problem resolution.

Special Requirements and Comments

Only spontaneous candidates will be considered for this role.

Only candidates that are legally authorised to work in the EU will be considered for the position.

Only candidates that now or in the future NOT require sponsorship for employment visa status, will be considered.


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