Project Assistant

Date: 24/07/2024
Place of work: Al Ruwais, UAE
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Job Title: 

SEK - Project Assistant

Reference: 

442212000

Project 

H&G

Job Location: 

Ruwais, Abu Dhabi, UAE

Job type/Contract: 

Contractual

 

Job summary/Role description 

The Hail and Ghasha project are aimed to operate with net zero CO2 emissions, in part due to the facility’s CO2 carbon capture and recovery units, which will allow the capture and storage of CO2. The Project Assistant /Secretary reports to the Site Manager and performs all necessary assistance activities to the project and site team.

 

Duties and responsibilities 

 

  • Full administrative support. 

  • Archiving documents and keeping the protocol of communication. 

  • Internal reporting.

  • Registration of internal orders related to site activities. 

  • Make daily reports and various logs on related to site manager. 

  • Draft letters to Subcontract and Owner on construction related issues in English and Arab Language. 

  • Attend the weekly meetings and take the notes and prepare the Minutes of meeting.

  • Accompany the Site Manger on the weekly safety inspection at site. 

  • Participate in the making of the weekly/monthly Site Reports and the uploading the reports onto company FTA server. 

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.

  • Answering screening and forwarding incoming phone calls.

  • Receiving and sorting daily mail.

  • Management of visitor diary, update calendars, schedule meetings and appointments.

  • Receive, sort, and distribute daily mail/deliveries.

  • Performing various administrative tasks.

  • These actions may include archiving documents, contracts, acts and other official statements of various government agencies, creating and sending memos to ensure internal and external communication and distribution of documents.

PERSON SPECIFICATION 

 

Knowledge & Qualifications 

  • University Degree or Diploma in Administration or relevant field 

 

Experience 

  • Relevant experience in a similar role. 

  • Experience in work on construction projects for 3 - 5 years as minimum. 

 

Skills and Abilities 

  • Proficient in MS Office suite.

  • Knowledge of ACONEX

  • Excellent IT and analytical skills. 

  • Attention to detail, excellent communications skills.

  • Fluent English. 

  • Arabic language will be an advantage.

  • Strong interpersonal, team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution. 

 

Special Requirements and Comments 

Only spontaneous candidates will be considered for this role. 

The information submitted shall include: 

- nationality 

- date of birth (dd/mm/yyyy) 

- expected salary ($/year, gross) 

- notice period (weeks) 

- email address of the candidate. 
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