Subcontract Administrator

Title:

Subcontract Administrator

Reference:

Project

Port Harcourt Refinery

Job Location:

Port Harcourt, Nigeria

Hours/rotation:

Monday to Saturday -No Rotation     

Salary range:

Excellent salary package with benefits

Job summary/Role description

Subcontract coordinator is responsible for developing and negotiating subcontracts, arranging payments and analyzing sales records. Using administrative expertise and contract-management skills, he/she evaluates performance of subcontractors and monitor supply changes with their company.

Duties and responsibilities

• He/she has the following responsibilities:

  • Acquaints himself with project requirements of Project Execution Plan (PEP).
  • Prepares the Project Subcontracting Procedure (PCSP).
  • Participates in the preparation of the Work Breakdown Structure and Project Subcontracting Plan and Strategy, get approvals and issue where applicable.
  • Participates in the preparation of the Project Subcontractors and Bidders Lists, gets approvals and issues.
  • Takes appropriate care to ensure that Work Requisitions and price list quantities from Technical Disciplines, Work Scope Definition from Discipline, schedules and budgets from Project Control are timely received. Notify immediately Project Director/Project Manager of any delay.
  • Reviews and comments the Work Requisition(s) and Work Scope(s) (respectively issued by the Technical Disciplines) before Bids inquiry issue and before formal Subcontract issue.
  • Prepares Bids inquiry in accordance with Project Subcontracting Procedure and Project Execution Plan, get approvals and issue.
  • Performs bids opening procedure in accordance with Project Subcontracting Procedure.
  • Reviews, signs and gets approvals of preliminary Economical Bids Evaluation.
  • Assists and expedites Work Requisition(s) originator.
  • Performs commercial clarifications with Bidders to ensure compliance with General/Special Subcontract Conditions and Project requirements.
  • Meets with Bidders for preliminary and final negotiations to ensure compliance with budget and schedule, properly record meetings.
  • Reviews, signs and gets approvals of intermediate and final Economical Bids Evaluation.
  • Prepares Letters of Award (LOA) and formal Subcontracts, gets approvals and issues.
  • Ascertains formal acceptance of LOA and formal Subcontracts by Subcontractors.
  • Keeps Subcontracts Administration Manager, Head of Department and PD/PM informed of all critical areas and recommend corrective actions.
  • Reviews and issues the Project Inquiry Status Summary and the Project Subcontracts List.
  • Assist, as required, for TCM proposals activities.
  • Assures during tender stage that all commercial information, in particular prices, are kept strictly confidential within Subcontract personnel assigned to the Project and other authorized personnel.
  • Assures performance of subcontracting activities in accordance with Project Subcontracting Procedure and Project Execution Plan.
    

Special Requirements and Comments

• Attention to detail, management skills

Knowledge & Qualifications

• University degree

Experience

• Experiences in Refinery operation
• Plant for the gas treatment

Skills and Abilities

• Excellent communications and interpersonal skills
• Attention to detail, management skills
• Team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution

Special Requirements and Comments

• Attention to detail, management skills.
• Applicants should have the legal right to work in Nigeria