Project Assistant

Date: 11/11/2024
Place of work: Hamburg
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Job Title:

Field Secretary, SEK

Reference:

PIR 138200060

Job Location:

Hamburg, Germany

Job type/Contract:

1/01/2025 to 31/3/2027

Salary range:

Competitive salary package with benefits

Job summary/Role description

The Secretary reports to the Site Manager and performs all necessary assistance activities

to the project and site team.

Duties and responsibilities
  • Full administrative support;
  • Management of the appointment calendar;
  • Arrange travel reservations of department personnel;
  • Fill out Purchase Requests (RDA) and related Sales Entry Sheet (SES)/Good Received (GR) for the purchases on the cost centre of the Department;
  • Archiving documents and keeping the protocol of communication;
  • Internal reporting;
  • Registration of internal orders related to site activities;
  • Make daily reports and various logs on related to site manager;

Person Specification

Knowledge & Qualifications
  • Suitable education

Experience
  • At least 3 years of experience in similar role

Skills and Abilities
  • Native German speaker
  • Fluent English;
  • Proficient knowledge of the MS Office package
  • Excellent communications and interpersonal skills;
  • Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution;
  • Attention to detail, strong communications and interpersonal skills.

Special Requirements and Comments

Only spontaneous candidates will be considered for this role.

Only candidates that are legally authorized to work in the EU will be considered for the position.

Only candidates that now or in the future NOT require sponsorship for employment visa status, will be considered.


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