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Job Title:
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Field Secretary, SEK
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Reference:
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PIR 138200060
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Job Location:
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Hamburg, Germany
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Job type/Contract:
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1/01/2025 to 31/3/2027
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Salary range:
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Competitive salary package with benefits
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Job summary/Role description
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The Project Assistant reports to the Site Manager
and performs all necessary assistance activities to the project and site
team.
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Duties and responsibilities
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- Full
administrative support;
- Management of
the appointment calendar;
- Arrange travel
reservations of department personnel;
- Fill out
Purchase Requests (PR) and related Sales Entry Sheet (SES)/Good Received
(GR) for the purchases on the cost centre of the Department;
- Archiving
documents and keeping the protocol of communication in collaboration
with the HO and Site Document Control team;
- Internal
reporting;
- Registration of
internal orders related to site activities;
- Make daily
reports and various logs on related to site manager;
- Assist Logistic
Manager and/or Project and Site Management in:
- Supervising
and coordinating service providers (cleaning, catering, utilities,
etc.).
- Arranging
events (inquiries to vendors, activities calendar, inspect locations,
organization of supplies as drink, food, promotion material, etc.).
- Arranging
office space distribution with SM, including tracking and coordinating
delivery of Site offices furniture
- Managing the
fleet of vehicles (keep track of assignments, driver identification,
tracking and arrange car service and maintenance, etc.)
- Coordinate
with HO for delivery of personal computers to be assigned to employees
and telephones in coordination with IT Specialist.
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Person Specification
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Knowledge & Qualifications
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Experience
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- At
least 3 years of experience in similar role
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Skills and Abilities
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- Fluent
German;
- Fluent
English;
- Proficient
knowledge of the MS Office package
- Excellent
communications and interpersonal skills;
- Strong
interpersonal, team-oriented skills, self-motivation and direction, with
strong bias toward timely performance and problem resolution;
- Attention
to detail, strong communications and interpersonal skills.
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Special Requirements and Comments
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Only spontaneous candidates will be considered for
this role.
Only candidates that are legally authorized to work
in the EU will be considered for the position.
Only candidates that now or in the future NOT
require sponsorship for employment visa status, will be considered.
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