|
Job Title:
|
Receptionist / Admin
|
|
Reference:
|
PIR 200700268
|
|
Job Location:
|
Abu Dhabi – UAE
|
|
Job type/Contract:
|
Contractual. Start on as
soon as possible
|
|
Starting date
|
ASAP
|
|
Duration
|
24 months (Extendable)
|
|
Salary range:
|
Excellent salary package
with benefits.
|
|
Duties and responsibilities
|
Receiving visitors at the front desk
by greeting, welcoming, directing and announcing them appropriately. Answering screening and forwarding
incoming phone calls. Receiving and sorting daily mail. Management of visitor diary, update
calendars, schedule meetings and appointments. Ensure reception area is tidy and
presentable, with all necessary stationery and material (e.g. pens, forms and
brochures). Receive, sort, and distribute daily
mail/deliveries. Maintain office security by following
safety procedures and controlling access via the reception desk (monitor
logbook). Order front office supplies and keep
inventory of stock. Administrative and secretarial tasks: Performing various administrative
tasks. These actions may include archiving
documents, contracts, acts and other official statements of various
government agencies, creating and sending memos to ensure internal and
external communication and distribution of documents.
Office management:
Manages the day-to-day operation of
the various office services to ensure that the employer's administrative
needs are met efficiently, reliably and economically. These activities may include
maintenance, facility management.
|
|
Person
Specification
|
|
Knowledge & Qualifications
|
|
|
|
Experience
|
- At
least 3-5 years experience.
|
|
Skills and Abilities
|
- Excellent
communications and interpersonal skills
- Attention
to detail, management skills.
Team-oriented skills,
self-motivation, and direction, with strong bias toward timely performance
and problem resolution. Attention to detail and management
skills.
|