Project Assistant

Date: 25/06/2026
Place of work: Hamburg
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Job Title:

Project Assistant

Reference:

PIR 138200062

Job Location:

Hamburg, Germany

Starting date

From August 2026

Contract Type

Fixed terms

Contractual Category

White Collar

We are Met T&S, the Global Employment Company of MAIRE group, an industrial leader in Engineering & Construction, Technology & Licensing, and Energy Business Development and Ventures. Listed on the Milan Stock Exchange, the Group is among the global top-ranking engineering contractors.

You can find, and we invite you to discover more about MAIRE group and its projects on our web site: www.mairetecnimont.com/en

About the project/Role description

The project is planning the expansion of the existing Hamburg Refinery, by adding the following process units and facilities: HVO Unit, pre-treatment Unit, tank farm balance (tanks partially supplied by others), interconnecting lines, new electrical substation and rack room, interconnecting cables between new substation building and existing substation and control room.

The Project Assistant reports to the Site Manager and performs all necessary assistance activities to the project and site team.

Duties and responsibilities
  • Full administrative support;
  • Management of the appointment calendar;
  • Arrange travel reservations of department personnel;
  • Fill out Purchase Requests (PR) and related Sales Entry Sheet (SES)/Good Received (GR) for the purchases on the cost centre of the Department;
  • Archiving documents and keeping the protocol of communication in collaboration with the HO and Site Document Control team;
  • Internal reporting;
  • Registration of internal orders related to site activities;
  • Make daily reports and various logs on related to site manager;
  • Assist Logistic Manager and/or Project and Site Management in:
    • Supervising and coordinating service providers (cleaning, catering, utilities, etc.).
    • Arranging events (inquiries to vendors, activities calendar, inspect locations, organization of supplies as drink, food, promotion material, etc.).
    • Arranging office space distribution with SM, including tracking and coordinating delivery of Site offices furniture
    • Managing the fleet of vehicles (keep track of assignments, driver identification, tracking and arrange car service and maintenance, etc.)
  • Coordinate with HO for delivery of personal computers to be assigned to employees and telephones in coordination with IT Specialist.

Person Specification

Knowledge & Qualifications
  • Suitable education

Experience
  • At least 3 years of experience in similar role

Skills and Abilities
  • Fluent German;
  • Fluent English;
  • Proficient knowledge of the MS Office package
  • Excellent communications and interpersonal skills;
  • Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution;
  • Attention to detail, strong communications and interpersonal skills.

Compensation

For this position, the starting gross annual salary, paid for monthly installments, will be no less than € 50.000

The overall compensation package will be governed by company policies and applicable agreements, including any  provisions related to benefits and variable components in compliance with the Group standards.

The Company​ reserves the right, at the end of the selection process, to make an offer with a job classification level and/or gross annual salary different from those indicated in this job posting, in line with the candidate’s professional experience and competencies.

Any deviation from the information provided will be duly justified and based on objective and verifiable criteria, including:

  • level of professional experience;
  • specialized competencies;
  • scope and complexity of responsibilities;
  • alignment with the internal job grading system

Regulatory Consistency

The decision is made:

·       in compliance with pay transparency obligations set out in EU Directive 2023/970 and the relevant national implementing legislation;

·       in compliance with the principle of equal pay for the same work or work of equal          value;

·       in complies with the ethical principles and values of the MAIRE Group; and

·       is duly justified and documented for the purposes of any internal reviews       or     inspections.

Equal Opportunities

The candidate search is open to all individuals, in compliance with the principle of equal opportunities and non-discrimination, in accordance with the applicable legislation.
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